There is no doubt that charity events are incredibly worthwhile, and they can take a number of different forms ranging from gala evenings to fundraising runs and much more.
However your event is structured, there are many things for you to consider, including providing enough toilets, tents and other facilities.
Here, we’ve put together a guide to help you plan your next charity event and ensure you have all the essential things in place to make it a success.
Why facilities can make or break a charity event
Charity events are either about creating awareness around a cause or trying to increase the number of donations. To achieve this, you need your attendees to feel comfortable and relaxed, which means providing them with all the necessary facilities.
If these are in place, you can increase engagement, repeat attendance, and drive those all-important donations.
If the event has not been planned thoroughly enough, then you risk queues, a lack of hygiene, and no shelter which can be extremely damaging to the reputation of your event.
Essential considerations for your charity event
Portable Toilets
One of the most important things to consider is whether you have enough toilets in place. You must estimate the number of attendees that you are expecting and order portable toilets to accommodate them.
You should consider whether you want standard portable toilets or a luxury option and make sure that you include accessible units for any disabled attendees.
Toilets at charity events are important in reducing queues and stress, as well as improving your hygiene and overall guest comfort. These will be needed whether you are organising a fun run, sponsored walk, fair, festival or concert. They can also be important at charity galas and auctions, as well as community fundraisers and local fetes.
You will need to calculate the appropriate number of toilets based on how many attendees you are expecting, and the size of the site, as they will need to be distributed to ensure everyone has easy access to them. You also need to consider signage and lighting for any evening events as well as meeting any local authority or event licencing requirements.
Tents and Marquees
Your tents and marquees are also very important for providing shelter in unpredictable British weather. You should make sure that there is shade from the sun and protection from the rain, and that any structure is sturdy enough to withstand wind.
Food and Drink
Food and drink facilities are also essential, so make sure you have plenty of catering stalls that all have the appropriate hygiene standards in place.
Signage
Signage and accessibility also need to be considered, as this will allow for easy navigation especially in large outdoor sites.
First Aid and Help
Your event will probably also require some first aid stations to be compliant with any safety requirements.
Entertainment
Entertainment and activities are also an important consideration. These should align with your fundraising goals and could include things like raffles, performances and auctions. This will help to engage with your attendees and give people different ways to donate.
Waste Disposal
Waste disposal also needs to be carefully planned. There should be plenty of rubbish bins on site, which are emptied at regular intervals. Cleaning schedules also need to be put in place to keep your site safe, and pleasant at all times.
Quick tips for stress free charity event planning
- Make sure your charity event is as stress-free as possible, you need to confirm any necessary permits early.
- As the weather is notoriously unreliable, we recommend having contingency plans for all weather conditions in place to be able to handle any scenario.
- Try partnering with reliable suppliers for marquees, catering and sanitation to make life much easier and keep all of your volunteers briefed on things like guest comfort and site facilities.
Ready to get started?
We understand there’s lots of moving parts when planning a charity event, and you need to ensure you can cater to all types of people and individual needs. We can’t help out with the burger stand but we can provide you with clean, and accessible portable toilets, urinals, and handwash stations to ensure your guests are comfortable through the event.
Contact us by phone, email or by filling out the quote form for an instant quote!
Alternatively, chat with us over on WhatsApp.
